The recent coronavirus pandemic has pushed most professionals away from their offices and into their own homes in order to continue day to day tasks. Fortunately, there are plenty of applications you can use to maintain a high level of communication between employees and co-workers such as Zoom, Microsoft Teams, and Skype among many others. However, as you have likely heard by now, unwanted interruptions are a very real threat in the online world, so you need to take extra steps to avoid things like unnecessary distractions or worse, legitimate security breaches. To help keep you secure, here are 5 security considerations you should be using for your virtual meetings.
Use passwords for your chat rooms
When virtual meetings first started to gain popularity at the beginning of the pandemic, password protecting meetings was something that few people actually took the time to do for one reason or another. However, as we soon learned, this led to security issues caused by trolls and nefarious individuals joining random meetings to either cause havoc or steal information. Just like how most offices require key cards to enter the building, any virtual meeting should be locked with a password that is only provided to intended attendees.
Make use of the waiting room
If, for whatever reason, you are not using a password to protect your conference call, and honestly even if you are, the waiting room feature is an incredibly useful tool available to prevent unwanted participants from joining your meeting. These waiting rooms function as a buffer to the actual meeting room so anyone joining will automatically be kept there until approved by the meeting’s host, allowing you to easily control who actually gains access.
Use virtual backgrounds
Since most of us are now working from home, having a distraction-free background during your meeting can be a challenge, instead of having your living room on show during a conference call, use a virtual background. Discover the best backgrounds for zoom meetings here and make use of the hundreds of options available. Whether you want to hide sensitive information that may be visible, prevent distractions caused by people or pets walking around, or even if you just want to keep your private space private, virtual backgrounds are practically a necessity nowadays.
Check the settings
As with many things in life, a huge amount of issues people experienced when they first started using Zoom and other virtual conferencing software were caused by the fact that the host simply had not taken the time to check the default settings. This often left the meeting less than secure and likely caused other technical issues too. Always remember to check the default settings and make sure you are happy with them before you host a meeting, this is an easy way to prevent the vast majority of issues that you may otherwise experience.
Update the software you are using
If you worked in an office like so many of us did before the pandemic, you likely never really had to worry about keeping your computer and the applications on it up to date as the task probably fell on to your IT team who would take care of it. Now, however, you will need to be on top of it yourself. As someone who has worked in a corporate IT team, I know that most users think that the majority of updates are pointless as you rarely notice an actual difference. Bug fixes and functionality changes are not always the reason for updates though and the reason these updates are so essential is that they also fix any potential security issues that may have arisen. While you may not notice any difference what so ever, keeping your software up to date is essential when it comes to preventing security breaches of any kind, so be sure to check for updates regularly and do them as soon as possible.
Many of the tips may sound obvious to you but you would be surprised how often many of these are overlooked, causing technical issues as well as potentially serious security breaches. Following the advice in this article will put you above the majority of other users when it comes to technical security and could well save you a headache in the future.